Safety problems don't go unreported. They go unfixed.
Every workplace finds hazards: a forklift near miss, a failed inspection, a guard left off a machine, a certification about to expire. Finding them isn't the hard part. Following through is.
Scattered everywhere
Incidents in one spreadsheet, inspections on clipboards, training in HR's system, follow-ups in someone's inbox. Nobody has the whole picture.
No owner, no deadline
A hazard gets written down, but no one is assigned to fix it and no one checks back. Weeks later the same hazard hurts someone.
Found out too late
Expired training, missed inspections and OSHA log errors usually surface at the worst time: after an injury, or when an inspector asks to see your records.
What it costs: injured employees, lost workdays, workers' comp claims, higher insurance, and OSHA penalties of up to $16,550 per serious violation, or up to $165,514 when OSHA finds a violation willful.
Spot it. Assign it. Track it. Close it.
One simple loop for every safety issue, whether it comes from a worker on the floor, an inspection, an audit or an injury.
Spot it
Anyone can report a hazard, near miss or injury from their phone by scanning a QR code. No login, no app to install, photos included.
Assign it
Each issue becomes a corrective action with a named owner and a due date set by its risk. Failed inspection items do this automatically.
Track it
Owners get reminders. Overdue items escalate to their manager. Everyone can see what's open, what's late and who's responsible.
Close it
Someone other than the owner verifies the fix. Dashboards, reports and the OSHA log update on their own, with a full record of who did what.
What it looks like on a normal day
Three situations every safety manager knows, before and after TruVex.
A near miss at the loading dock
A forklift nearly hits a worker at a blind corner. It's written in a spreadsheet, the corrective action column stays blank, and three weeks later someone gets hurt at the same corner.
The worker reports it from their phone in a minute. Maintenance is assigned to install a mirror within 7 days, gets reminders until it's done, and the safety manager verifies and closes it.
An employee gets hurt
Someone has to decide whether the injury goes on the OSHA log, track days away by hand, and rebuild the 300A every January, hoping nothing was missed.
A body diagram records what was injured. Guided questions walk through whether it's OSHA recordable and save the reasoning. The OSHA 300 log and 300A fill in automatically.
Things quietly expire
A forklift operator's certification lapses, a contractor's insurance expires, a monthly fire extinguisher check gets skipped. Nobody notices until an audit or an incident.
TruVex warns the right people before training, contractor paperwork, permits and inspections come due, and leadership sees every site's status on one dashboard.
Works alongside what you already use
TruVex is a standalone, secure web platform. It doesn't replace your email, HR or ERP systems, and it doesn't need an IT project to get started.
Any browser, any phone
Nothing to install. Managers work on a computer, workers report from their phone, and it looks the same everywhere.
Any office suite
Works the same whether your company runs Microsoft 365, Google Workspace or something else.
Bring your data in
We import your people, sites, equipment, training records and past incidents straight from your spreadsheets.
Get your data out anytime
Export incidents, corrective actions, the training matrix, permits, chemicals and scorecards to spreadsheets, and print reports as PDFs.
Email alerts to anyone
Reminders, overdue notices and digests go to owners and managers by email, so people don't have to log in to stay on top of their tasks.
Your own secure account
Each company's data is kept separate, with two-step sign-in, roles that control who sees what, and a full change history.
Sign-in with your company's Microsoft or Google account (single sign-on) is on our roadmap for early 2027.
Built by someone who has done the job
Most safety software is built by software companies guessing at the work. TruVex was built by an experienced HSE manager, around how safety teams actually run their sites, and it comes with real people to help you run it.
Every site in one view
Regional managers see the whole company. Site managers see their own site. No more calling every plant for its numbers.
Compliance built in
Each module follows the regulation behind it, flags what is due or overdue, and turns every failed item into a corrective action with an owner.
Software plus real help
We set it up with you, load your data and train your team. Need more? Audits, written programs, OSHA log reviews and a part-time safety manager are one call away.
See what your team will use every day
Real screens from TruVex, shown with demo data.
One dashboard for every site
TRIR and DART calculated from your OSHA cases and hours worked, plus near misses, overdue actions and inspection completion.
- Drill down by site, region or business unit
- Overdue and high-risk items flagged
- Monthly report ready to print
Report it from any phone
Workers scan a QR code and report injuries, near misses and unsafe conditions. No account needed.
- Guided OSHA recordability questions
- Structured investigations with root cause
- Near misses tracked separately
The OSHA 300 log builds itself
The 300 log and 300A summary come straight from the recordability decisions saved on each incident.
- Day counts tracked as cases develop
- Privacy cases handled correctly
- Print, export and post by February 1
Every finding tracked to closure
Every action has an owner, a due date based on risk, reminders, and verification by someone other than the owner.
- Actions from incidents, inspections and audits
- Hierarchy of controls
- Overdue escalation
Pre-use checks by QR code
Forklift and machine checks on the floor. A failed critical item takes the equipment out of service automatically.
- See what was checked today
- Printable QR labels
- Inspection history for every unit
A live permit board
Confined space, hot work, lockout, energized electrical, excavation and work at height, with gas tests and fire watch.
- Numbered, approved permits
- Fire watch and expiry timers
- Full permit register
Know who is trained, due and overdue
A color-coded training matrix, a 37-course OSHA, EPA and DOT library, and toolbox talks signed on workers' phones.
- Expiration alerts before it lapses
- Completions recorded in the matrix
- Contractor training too
Every safety program, built around the rules behind it
Every module cites the regulation behind it, flags what is due or overdue, and rolls up to one dashboard for each site and the whole company.
Incidents and OSHA recordkeeping
QR-code reporting from any phone, guided recordable and reportable decisions with reporting countdowns, structured investigations, and the OSHA 300 log and 300A summary.
29 CFR 1904Corrective actions
Owners, risk-based due dates, reminders and escalation, verification by someone other than the owner, and the hierarchy of controls.
ISO 45001 10.2Inspections and equipment
Daily, weekly, monthly, quarterly, bi-annual and annual inspections, forklift and machine pre-use checks by QR code, and automatic out-of-service when a critical item fails.
1910.178(q)(7)Training
A color-coded training matrix, a 37-course OSHA, EPA and DOT library, online courses, practical evaluations, and toolbox talks signed on workers' phones.
1910 Subparts and 1926Permits to work
Confined space, hot work, lockout, energized electrical, excavation, work at height and general work, with gas tests, fire watch and a live permit board.
1910.146 · .147 · .28 · NFPA 70EHealth and PPE
Ergonomic job assessments with the NIOSH lifting equation, bloodborne pathogens with confidential hepatitis B records, and safety shoe and glasses vouchers with yearly allowances.
1910.1030 · 1910.132Process safety
PSM and RMP covered processes, with every element on its due date: PHA revalidation, compliance audits, procedure certifications, refresher training and emergency exercises.
1910.119 · 40 CFR 68Fire, eyewash, respirators and meters
QR inspections for fire extinguishers, eyewash stations and respirators, and calibration and bump tests for gas detectors and other meters, with due dates.
1910.157 · 1910.151 · 1910.134Environmental
Chemical inventory with Tier II flags and ERG guide numbers, SDS access by QR code, hazardous waste manifests with exception deadlines, waste pad deadlines by generator category, and stormwater and air permit tracking.
40 CFR 262 · 1910.1200(g)Compliance register
OSHA, EPA, DOT and ISO obligations for each site, with owners, due dates that keep the calendar, and a corrective action for every failure.
ISO 14001 6.1.3Sustainability
Electricity, water, fuel, CO2e, energy savings and production scrap, per site and per unit produced, compared with last year.
Scope 1 and 2Documents, change and audits
Controlled documents with approvals, management of change with pre-startup review, and internal audits and management review.
1910.119(l) · ISO 9.2, 9.3Live in about two weeks
You don't have to figure it out alone. We set it up with you, step by step.
- Day 1
Kickoff call
We learn your sites, people, programs and what you want fixed first.
- Days 2 to 7
We build your account
Sites, roles, your logo and the inspections your sites already run.
- Days 7 to 12
We load your data
Users, training records, equipment, SDSs and your OSHA log from your spreadsheets.
- Days 12 to 14
Train and go live
Admin training, QR codes posted, and check-ins through your first 90 days.
Start where you are, add programs as you grow
Every plan covers all of your users. Move up a plan at any time without re-entering data.
Get incidents, actions, inspections and training under control.
- Incidents and OSHA recordkeeping
- Corrective actions
- Inspections and equipment checks
- Training matrix and toolbox talks
- Dashboard and monthly report
For sites with permits, chemicals, waste and environmental permits.
- Everything in Core
- Permits to work
- Online courses and evaluations
- Job hazard analysis
- Environmental, SDS by QR, compliance register
- Document control
For multi-site organizations running ISO 45001 and 14001.
- Everything in Plus
- Machine risk assessment
- Management of change
- Internal audits and management review
- Sustainability and CO2e
- Industrial hygiene sampling
Monthly plans per customer contract. Up to 5 sites included; additional sites available. Setup, data loading and training for your team are part of onboarding.
HSE expertise when you need hands on the program
Use TruVex for a single project or as your part-time HSE team. See consulting services.
Compliance audits
OSHA, EPA and ISO 45001 or 14001 gap assessments with findings loaded straight into corrective actions.
Written programs
Lockout, confined space, hazard communication, SPCC, stormwater and more, written for your site.
Fractional HSE management
A part-time HSE manager for sites that need the expertise without a full-time hire.
Training delivery
On-site and online training, practical evaluations and toolbox talks, recorded in your training matrix.
SDS and data loading
Send us your SDSs, rosters and records. We load and maintain them for you.
Program setup
We configure TruVex to your sites, roles and checklists and train your team to run it.
- Founded by
- An Air Force veteran and experienced HSE manager
- Certification
- SBA-certified Service-Disabled Veteran-Owned Small Business
- Based in
- Marion, North Carolina, serving sites across the US
Safety people building tools for safety people
TruVex started on the plant floor. After years of chasing OSHA logs, training records and overdue corrective actions across spreadsheets and binders, our founder built the system he wanted as an HSE manager: one place where every site's safety and environmental work is visible, on time and audit-ready.
We pair that software with hands-on help, because a tool only works if it's set up right and people use it. And as a service-disabled veteran-owned small business, working with TruVex can count toward your federal and prime contractor small business goals.
Your data is protected
Built for the questions your IT team will ask.
US-hosted
Hosted on DigitalOcean in US data centers, behind Cloudflare's firewall and DDoS protection.
Encrypted connections
Every connection uses TLS 1.2 or 1.3, and HTTPS is enforced everywhere.
Two-step sign-in
Authenticator-app sign-in for every user, and admins can require it company-wide.
Full audit trail
Changes are logged with who made them, when, and what changed.
Nightly offsite backups
Database and files backed up every night, encrypted and stored in a separate data center.
Your data stays yours
Each customer's data is kept separate, never sold, and exported to you whenever you ask.
The OSHA 300A Readiness Checklist
The 300A goes up February 1 and electronic submission is due March 2. This checklist walks you through everything to clean up first, from the same process our founder uses every year.
- Reconcile your log against comp claims and first aid records
- Re-check every recordability decision and day count
- Get hours worked and the executive certification lined up
- Avoid the mistakes inspectors find first
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Common questions
Who is TruVex for?
Organizations that want incidents, OSHA recordkeeping, inspections, training, permits and environmental compliance in one place, especially those with more than one site. That includes manufacturing, construction, energy, oil and gas, mining, warehousing and distribution, and government facilities.
Does TruVex replace our current systems?
No. TruVex is a standalone web platform for your safety program. It works alongside your email, HR, ERP and office software. Your existing records come in from spreadsheets, and you can export your data at any time.
Do we need our IT team to set it up?
No installation is needed. TruVex runs in a web browser and on phones. We set up your account and load your data for you. If your IT team wants to review security, we'll complete their questionnaire and sign a data processing agreement.
How long does setup take?
Most customers are live in about two weeks. We run a kickoff call, build your account, load your existing spreadsheets and records, and train your administrators.
Is there a limit on users?
No. Every plan covers all of your users within your organization's licensed scope, so you never have to decide who gets access.
Can workers use it without an account?
Yes. Workers can report hazards and near misses, sign toolbox talks and look up SDSs by scanning a QR code with their phone. No login needed.
Where is our data stored, and is it secure?
In US data centers on DigitalOcean, behind Cloudflare. Connections are encrypted, two-step sign-in is available for every user, changes are logged, and backups run nightly to a separate data center. We'll sign a data processing agreement and complete your IT team's security questionnaire.
Do you also offer consulting?
Yes. We offer compliance audits, written programs, training delivery, data loading and fractional HSE management. See consulting services.
What does being an SDVOSB mean for us?
TruVex is an SBA-certified Service-Disabled Veteran-Owned Small Business. Federal agencies and many prime contractors have small business goals, and work with TruVex can count toward them.
See TruVex on your own sites
A 30-minute walkthrough with your sites, programs and pain points in mind.